[TriLUG] searchable mail archive

[William Sutton]

I would be very reticent to dump all of my corporate email to Google... at 
that point, even if they never release it to the world, they still have 
all of your daily operations secrets.  Same thing with using AIM at work 
and AOL.  This is particularly true if you ever want to do Federal 
contract work.

One of our pet projects at $WORK is setting up a SOLR server for indexing 
content.  I expect that with some careful development, you could do the 
same thing for your email archives and keep the whole thing in-house.

William Sutton

On Fri, 22 Feb 2013, Jeremy Davis wrote:

> You might be able to set up a google group to capture and archive all the
> email.
> Jeremy
> On Feb 21, 2013 4:15 PM, "Alan Porter" <porter at trilug.org> wrote:
>
>>
>> At $WORK, we have a handful of mailman lists that we rely on ENTIRELY TOO
>> MUCH.
>>
>> Where some would:
>> - use a wiki to work together
>> - open a bug report to track a problem
>> - post their in/out status to a board
>> - hold a conversation on a forum
>> - mention in passing that they are hungry
>> - chuckle quietly to himself
>>
>> ...in each case, we just blast a message out to the entire mailing list.
>>
>> Most of our users are running Outlook, and most users do what they are
>> told to do -- they keep their backlog of mail on the Exchange server.  So
>> even a simple search is very slow.  (Some more enlightened users run
>> "better" mail clients and keep their $MAILDIRs close at hand... those
>> people tend not to have these search problems... but that's a much larger
>> cultural fight).
>>
>> So now we're looking for a tool to allow us to quickly search our mailing
>> list history.
>>
>> Our group does not have direct access to the mail server, but we're
>> thinking it might make sense to have a dummy user that subscribes to the
>> mailing lists, stores the mail archives locally, and runs a web server and
>> a web-based search tool that can do the searches and return results.
>>
>> Do any of you guys have suggestions for such a mail archive searcher
>> server?
>>
>> Or -- without pointing out that "we're doing it wrong" -- is there a tweak
>> we can make to our process that might make this task a little easier?
>>
>> --
>> # Alan Porter
>>
>>
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