17:32:04 <raub> #startmeeting
17:32:05 <Tribot> Meeting started Wed Aug 28 17:32:04 2019 UTC.  The chair is raub. Information about MeetBot at http://wiki.debian.org/MeetBot.
17:32:05 <Tribot> Useful Commands: #action #agreed #help #info #idea #link #topic.
17:32:24 <raub> #chair bdmc mamarley raub
17:32:24 <Tribot> Current chairs: bdmc mamarley raub
17:32:41 <raub> #topic 1. Check for Agenda Additions
17:33:07 <bdmc> I know nothing!
17:34:03 <raub> mamarley: I take you have nothing to say either
17:34:15 <mamarley> Correct.
17:34:15 <raub> #topic 2. Current Topics
17:35:07 <raub> I have to say I think they blurb on next month's meeting is not very exciting
17:35:27 <raub> I think it might need a bit of fleshing out
17:36:19 <raub> Also, I did not send out an email announcement about it. Last week that was the last item on my list
17:36:20 <bdmc> Except for TekSystems, we might want to aim for a small turnout.   B-)
17:36:45 <raub> Yeah. I would like if they had showed up last meeting
17:37:18 <raub> But, let's see what we can do to improve the buzz
17:38:54 <raub> Open for suggestions
17:39:09 <bdmc> Not to do with that meeting, but I was thinking of writing a short note to the mailing list, thanking people for their contributions last month, and saying that for the first time in a long time, we actually covered our meeting expenses.
17:40:02 <raub> Very good idea! Please do it!
17:40:33 <bdmc> OK.
17:41:35 <raub> I still have to reach out to Thomas to see if he can record this one
17:41:49 <raub> #topics 3. Future Topics
17:42:09 <raub> So we have 3 more meetings, including holiday one
17:42:29 <raub> I suggest december one to be a lightning talk one
17:42:57 <mamarley> Fine with me.
17:42:58 <bdmc> Not the show and tell, science fair?
17:43:12 <mamarley> Oh wait, I forgot about that…
17:43:26 <raub> We do have time to reach out and get speakers for Oct and Nov. As you know I wanted to hold one to see if tek wanted to give a talk on job hunting stuff
17:43:57 <raub> bdmc: one of the three. We just need to decide soon.
17:44:35 <raub> I thought we did a bit of a lightning talk last year?
17:45:21 <bdmc> That was so long ago, I don't remember.  Was it at the University or elsewhere?
17:45:35 <raub> I do not know if the location we have would work for a science fair thingie or if people would be game for it. We have time to find out
17:45:46 <raub> bdmc: it was at the same location
17:45:55 <raub> We can always look at the calendar
17:46:32 <raub> We also need to finish the questionnaire. I have to say I got braindead of it, but know it needs to get out
17:46:40 <raub> Before next meeting
17:47:05 <bdmc> Same location?  Red Hat?
17:47:22 <raub> Can we get Red Hat?
17:47:47 <raub> I can try to see if we can get IBM
17:48:01 <raub> Which leads to meetings there.
17:48:15 <mamarley> Didn't they offer to sponsor the pizza as well?
17:48:16 <bdmc> What I meant was, you said that it was in the same location.  Which same location, Red Hat?
17:48:47 <raub> I have been talking to my contact there and he said this year might not happen but next year is possible
17:49:09 <raub> bdmc: I thought last year was at textile
17:49:21 <raub> We can check in the trilug site
17:49:41 <raub> mamarley: yes, IBM said if we host it there they would supply food and drinks
17:49:56 <raub> I have pictures of the location I can show
17:50:34 <raub> Getting there is a bit interesting since they do not seem to believe in road signs, but we can do a map thingie
17:54:12 <bdmc> OK, I'm confused.   Are we talking about last Christmas, this Christmas, or some time next year?
17:54:33 <mamarley> I think we're talking about a potential location change for sometime next year.
17:55:08 <raub> bdmc: I thought you were suggesting to have Dec 2019 meeting at RH
17:55:48 <mamarley> We have done it there several times in the past, but as far as I know, we don't really have any connections at Red Hat anymore.
17:55:52 <bdmc> No, I was asking about last year.  You said something about the "same location."
17:56:26 <raub> bdmc: https://trilug.org/2018/12/03/holiday-party/
17:56:39 <raub> Took place at Textile
17:56:59 <mamarley> Hmm, I don't remember that, so I must have missed that one…
17:57:06 <raub> Possibly
17:57:33 <raub> If you want to consider RH, one of us need to reach out to Michael
17:57:38 <bdmc> OK.  So, as I remember, we didn't really have the science fair that year.  Just a "regular" meeting.
17:57:50 <raub> bdmc: yes
17:58:04 <raub> Lightning talks with potluck
17:58:28 <raub> I thought that was a good meeting for those who attended
18:00:34 <raub> Moving on to
18:00:38 <raub> #tipoc 5. General Business
18:00:42 <raub> #topic 5. General Business
18:01:41 <raub> bdmc: I saw your email. If you tell me what I need to put I will write the letter to the IRS
18:02:30 <raub> I think I even made a letterhead for such emails
18:02:57 <raub> We still do need more sponsorship
18:03:11 <raub> (and start thinking on ATO in 2 months)
18:03:53 <bdmc> At the moment, nothing much.  As I remember, we calculated that we have about another month before our 15 months expire.  However, before we do that, we need the fee.   $600.
18:04:31 <raub> So, the money we spent on the electronic submission was lost
18:05:21 <bdmc> I don't know.  I was told that we would get a letter in the mail, telling us that it was rejected, but I haven't seen anything.  Do we know whether anybody is getting the TriLUG PO Box mail?
18:05:43 <raub> I do not even know where it is located at
18:05:50 * mamarley neither.
18:06:23 <raub> I would suggest reaching out to Michael or the Other Brian if we can't find an answer
18:06:26 <bdmc> Me three.
18:07:07 <raub> There has to be a key
18:07:07 <bdmc> The person that I was talking to suggested that since it was rejected that we might get the fee returned.
18:07:22 <mamarley> One would hope…
18:07:34 <raub> Then the bite would not be so severe
18:08:01 <bdmc> But no more than hope....  Not having seen anything definite.....
18:08:06 <raub> We will see. We should consider keeping members in the loop
18:08:29 <raub> And add some one for people to donate money on the site
18:09:33 <bdmc> "Add some one?"
18:09:53 <raub> Oops
18:10:10 <raub> s/some one/some way/
18:10:16 <bdmc> I was re-reading a couple of the messages that we received in the conversation, talking about adding a way to collect money on the web site.
18:10:33 <raub> Exactly
18:11:11 <bdmc> Since you two have access to the web site, we might want to talk about implementing that.  I don't think that we have a Paypal account, although I could probably route money through my account.
18:11:23 <bdmc> Other options?
18:12:38 <raub> I dunno. There might already be something created in the wiki. And, we can create a paypal account for trilug. What about square?
18:14:12 <bdmc> I don't know whether ( I don't think that I have ever seen ) Square has facilities other than taking credit card payments at a "cash register," like my phone or computer.
18:15:01 <bdmc> I took at look at the Credit Union, and they have several methods for Sending money, but I don't see anything for receiving money.
18:15:28 <raub> Alright then, we can start with paypal
18:15:49 <bdmc> Don't mind me.  Brain fade.  Yes, Square has facilities for accepting money from a web site.
18:17:06 <bdmc> Of course, it is designed as a "store," so let me investigate.
18:17:16 <raub> Well then. It is down to fees and whatnots.
18:17:20 <raub> K
18:18:12 <raub> I know we are on a diff topic but I have been wondering about asking our coloco sponosors to come and give a talk
18:18:13 <bdmc> 3% + $0.30 per transaction, just like the existing method.
18:18:20 <raub> K
18:18:50 <bdmc> Absolutely.  I thought that we had suggested that already.
18:20:10 <raub> I will ping them again; their logo in on the website anyway
18:21:22 <bdmc> One of the "store" options that Square describes is "service-oriented," so we could probably fit that.
18:21:37 <bdmc> What "products" do you want to sell?
18:21:45 <raub> You can just ask square ;)
18:21:54 <bdmc> ???
18:22:07 <bdmc> ask what
18:24:09 <raub> What would be the best setting/configuration to use them to take donations on our website
18:25:30 <bdmc> Oh.  OK.  I will report further.
18:26:23 <raub> I will start putting together a IRS letter in the google drive
18:27:07 <raub> Anything else we should cover?
18:27:53 <bdmc> Here is the instruction: Include with the application a statement establishing that the organization had reasonable cause for its failure to file a required annual return for at least one of the three consecutive years in which it failed to file.
18:28:53 <raub> Well, the cause is that we goofed. So we need to come up with a nice way to say that. Could you share with me what you sent in the electronic version?
18:30:06 <raub> Just need something to inspire me
18:30:27 <raub> And pretend I am not clueless
18:30:36 <bdmc> It didn't need that.   However, I have been saying that we have implemented procedures to help prevent this from happening in the future.  The problem was that we had turnover in management, and the new management did not understand what they were required to do.
18:31:35 <raub> I do agree. Only solution I see is to have a checklist to be gone through every year, specially when new management takes place.
18:31:49 <bdmc> This has happened twice in the history of TriLUG.  Once about 8 years ago, once a year ago.  ( which means that from 2015 to 2018, we did not file the required IRS paperwork )
18:32:11 <raub> Remember the trouble we had with mamarley's access and the P.O. Box key
18:32:51 <raub> Ok, I think the beginnings of a letter are slowly flowing onto my mind
18:33:00 <raub> I can work with that
18:33:10 <bdmc> I have added notes to a couple of different pages in the Wiki, as I remember, describing the requirements, right next to the one that said that we didn't need to do anything.
18:33:34 <bdmc> ( anything to maintain our status. )
18:33:47 <raub> Gotcha
18:34:31 <raub> I think I can come up with something clever both for the IRS and to avoid that happening again
18:34:38 <bdmc> In any case, that document MUST be filed EVERY year, before May 15th.
18:35:14 <raub> mamarley: any thoughts? If you want to help do not hold yourself back
18:35:52 <mamarley> To be honest, I'm not paying a huge amount of attention right now because I am simultaneously in 2 meetings and trying to get other work done, and this has run for over an hour now.
18:36:00 <raub> One of the steps will be to have a cronjob to send an email 1 month before
18:36:07 <raub> Gotcha
18:36:26 <raub> I too need to run
18:36:32 <raub> I think we have enough for now
18:36:35 <bdmc> Bye for now.
18:36:40 <raub> Seeya
18:36:43 <mamarley> See you later!
18:36:50 <raub> #endmeeting