16:30:42 #startmeeting 16:30:43 Meeting started Mon May 7 16:30:42 2012 UTC. The chair is justis. Information about MeetBot at http://wiki.debian.org/MeetBot. 16:30:44 Useful Commands: #action #agreed #help #info #idea #link #topic. 16:30:50 #chair alpo billf coxn justis snyrk 16:30:51 Current chairs: alpo billf coxn justis snyrk 16:31:02 #topic agenda 16:31:15 hey 16:31:18 https://steering.trilug.org/wiki/index.php/Steering_committee_meeting_agenda#2012-05-06 16:31:21 billf: hey! 16:31:42 any other agenda we need to cover today? 16:31:58 anything about the installfest? 16:32:11 I left it off because I don't know of any open topics about it 16:32:35 billf: thanks for posting the meeting on LinkedIn today 16:32:43 we should line up some more demo slots at the installfest 16:32:59 I think Joe Mack is going to do an openwrt thing 16:33:14 I'm not sure that I will be able to make it to the installfest 16:33:16 ok, cool 16:33:23 yeah, I'm not sure yet if I'll be in town 16:33:34 Scott was asking me to be a mentor 16:34:30 anyhow ... any additions to agenda? 16:34:37 snyrk: ping 16:34:38 no 16:34:49 coxn said he'd be absent 16:34:55 snyrk said he may be late 16:34:59 just checking on him 16:35:09 once alpo gets back, we can commence 16:35:36 commence! 16:35:52 #topic assigning responsibilities for Thursday meeting 16:35:55 who's buying pizza? 16:35:58 who's buying ice and drinks? 16:36:02 who's setting up A/V? 16:36:07 * alpo get pizza 16:36:33 #action alpo to order pizza 16:36:38 I will do a/v 16:36:48 #action billf to setup A/V 16:36:58 #action coxn to buy ice and drinks 16:37:21 coxn: you asked us to assign stuff to you in your absence ;) 16:37:33 anything else we need to cover? 16:37:44 should we assume that Jeremy is going to record video again? 16:38:07 * alpo pulls a 2" chicken bone out of his soup :-( 16:38:17 at some point, we need to get video to the point that we have multiple volunteers who know how 16:38:21 alpo: :( 16:39:06 and a 2nd one :-( 16:39:35 we are running out of membership cards, and I think the new member form could use some changes 16:39:47 but we can take that offline to email 16:40:15 ok 16:40:22 billf: nice problem to have! 16:40:33 billf: and thanks for processing all the new member forms over the past many months 16:41:15 #topic ballots for SC election 16:41:36 I am drawing a blank on how we did voting last year. Did it work well? 16:41:42 i would like to use blank ballots 16:41:53 so we don't favor early nominations 16:42:04 alpo: good plan 16:42:33 do we check that someone is a member before voting ? 16:42:34 1 jumbo pack of sticky notes = ballots 16:42:36 and we write the names of the nominees on the easelboard in the front and/or type it on the projector 16:42:48 billf: yes, we are supposed to check membership before voting 16:42:57 last year, i printed list of members 16:43:05 there's a script somewhere in /root that does that 16:44:16 #action alpo to print member lists 16:44:31 alpo: thanks! 16:44:43 what else do we need to consider about election logistics? 16:44:47 where in the agenda does it fit? 16:45:21 maybe right after abbreviated announcements 16:45:36 dunno... before pizza is good, too 16:45:43 since they're up and moving around already 16:45:44 before or after the sponsor ? 16:46:09 (speaking of sponsor, i have not heard back from them) 16:46:45 announcements, the elections, then pizza, then sponsor 16:46:57 won't pizza get cold that way? 16:47:17 or is it more like the line to vote leads into the pizza line? 16:47:20 move announcements after sponsor? 16:47:26 yeah 16:47:32 ok 16:47:41 and we need room for nominations and stump speeches at the beginning 16:47:44 elections, then pizza, then sponsor, then announcements 16:47:57 ok 16:48:24 how about getting the pizza delivered at 7.15pm ? 16:48:34 are they typically prompt? 16:48:56 if the pizza isn't there at 6:59, we may all get voted out of office :p 16:49:22 * alpo is disappointed to see only 6 names on the wiki 16:51:00 I'm about to add mine 16:51:30 I just documented what we decided here: 16:51:31 https://steering.trilug.org/wiki/index.php/Steering_committee_meeting_agenda#2012-05-06 16:51:58 * snyrk appears from the ether 16:52:13 ooooh, ethereal 16:52:24 wireshark 16:52:28 heh 16:53:44 last year's voting was... passable 16:53:58 is that a stab at us? 16:54:18 snyrk: how would you improve it? 16:54:19 we need to repeat, many times, that voting is going on and will close by X time 16:54:38 directing people to wherever we're taking/handing ballots out 16:54:48 2 or more people checking names at least 16:55:12 i say we recruit volunteers at the beginning 16:55:18 preferrably with the member list split alphabeticlaly like they do in most registration/voting affairs 16:55:20 so we need a table with ballots and the list, let people get them as they come in the door 16:55:20 to direct traffic 16:55:28 billf: not a bad idea 16:55:51 [like] 16:56:04 still need to remind people during the process, or we'll have another handful of "what, wait, we're voting? now? I missed it? what?" folk again 16:56:39 decide ahead of time what the id process will be 16:56:42 snyrk: can you document that and then explain it at the beginning of the meeting? 16:56:51 i will be out of town 16:56:55 :( 16:57:23 only one chance to see my folk between exams and summer session... =/ 16:57:50 ok 16:57:58 and leading into Mother's Day weekend is a good time for it 16:58:02 anyhow, we'll miss you 16:58:13 snyrk: can you still document your suggestions? 16:58:51 sure, i'll draft a wiki page that you can tweak into something that can evolve each year 16:58:57 #action snyrk to document a formal elections process 16:59:00 snyrk: awesome, thanks! 16:59:10 do we have voting forms designed up ? 16:59:16 * justis added his name to the SC noms 16:59:21 billf: blank paper 16:59:31 I can print and cut then into multiple sheets 16:59:43 blank paper is too easy to forge :-) 16:59:56 we can get them pre-cut as a stack of notecards 16:59:59 can the "blanks" still say "TriLUG Steering Voting 2012" at the top? 17:00:05 get something with a logo or a watermark 17:00:13 snyrk: that's fair 17:00:13 or that 17:00:26 (i suggested post-it's because i was lazy last year, and that seemed like a quick solution) 17:00:29 billf: any of these ideas work for me ... are you claiming ownership on this one? 17:00:36 do we just want 5 boxes on the form ? 17:00:43 sure 17:00:44 I can whip something up 17:00:53 billf++ 17:00:58 we aren't voting for officer positions 17:01:01 true 17:01:05 always making us look a little bit more classy 17:01:12 #action billf to create ballots 17:01:17 indeed 17:01:21 @billf++ 17:01:39 just five empty boxes, the title, and log on a 1/4 sheet of paper 17:01:48 s/log/logo/ 17:03:21 anything else on SC eletions? 17:03:42 * justis queues up the next agendum, "promoting the meeting" (should be quick) 17:04:19 #topic promoting the meeting 17:04:28 billf: thanks for posting to LinkedIn today 17:05:18 I am thinking we should have a Facebook event, even though we're a little late on it. Some of the folks who respond well to Facebook might show up just because it's elections. Also, this topic is a little more "general interest" than many of ours. 17:05:33 Have we cross-promoted the meeting on any other mailing lists? 17:08:32 not that i know of 17:08:57 billf: ? 17:09:13 techshop 17:09:50 cool 17:09:56 someone on irc volunteered to cross post as well 17:10:01 to where? 17:11:48 can't remember, sorry. 17:12:18 did something go to splatspace ? 17:13:16 I'm sending something to *_ now 17:13:30 next topic ... 17:13:51 #topic documenting deliverable and responsibilities for each SC position 17:14:03 what's the link to the page for that? 17:15:04 https://steering.trilug.org/wiki/index.php/OfficerDuties 17:15:05 https://steering.trilug.org/wiki/index.php/OfficerDuties 17:15:13 JINX! 17:15:48 "Jinx machine is out of order, please insert another quarter"... get used to that, your turn is coming soon 17:16:49 awesome 17:17:08 snyrk and billf: many thanks for the thorough contributions! 17:17:40 * alpo has added an item "document VC / PizzaBoy role on TriLUG wiki" to his remember-the-milk 17:18:06 #action alpo to document vice-chair role 17:18:13 #action justis to document chair role 17:18:20 #action coxn to document webmaster role 17:18:55 #topic new sponsorship level: sustaining sponsor, 3 meetings per year 17:19:02 I really like this idea 17:19:12 and I suspect that some companies will really like it, too 17:19:47 i'd like to call eric hodge and connie walker at WUNC and beg for cash from them for a change 17:19:50 perhaps it's time for a rewrite of http://trilug.org/sponsors 17:19:55 alpo: lol, nice 17:19:59 we also need to give RedHat more sponsorship qudos 17:20:08 billf: for providing space? 17:20:11 kudos 17:20:25 yes, me speel not soo guud 17:20:25 i had to read that three times =) 17:21:04 is anyone feeling up on their writing and promotional skills? Wanna rewrite http://trilug.org/sponsors ? 17:21:11 we could use a SC work bee day. My home is available 17:21:43 once we get a new SC, we should have a beer or two on a Sat or Sun 17:21:54 billf: agreed :) 17:22:25 * justis will have to catch snyrk separately for a beer ... the bum is leaving the SC. 17:22:25 this would be a good habit to get into 17:23:19 he should also attend, since he will need to hand over 17:23:44 true 17:24:29 * justis fixed the date for https://steering.trilug.org/wiki/index.php/Steering_committee_meeting_agenda#2012-05-07 17:24:40 * justis created https://steering.trilug.org/wiki/index.php/Steering_committee_meeting_agenda#2012-05-14 17:25:02 * justis added some agenda to next week, including planning the f2f meeting 17:25:19 * justis defers the new sponsorship level to the next SC 17:25:21 * snyrk is happy to attend a work day 17:25:24 * snyrk is happy to drink beer 17:25:36 #topic June meeting and John Riselvato 17:25:58 maybe it's just how email fails to convey tone, but I didn't really like John's response to my offer to help with his outline and preso 17:26:13 it was basically, "Do you know anything about OpenGL? How can you possibly help me?" 17:26:24 i get the impression he might not be ready, we should be looking for a backup 17:26:38 yeah 17:26:45 my plan was to get a couple co-presenters 17:27:10 did we see john's response that you're talking about? 17:27:13 one about the user (not developer) experience with OpenGL 17:27:17 alpo: I don't think so 17:27:22 forwarding it now 17:28:27 sent it 17:28:30 my memory was bad 17:28:36 there was nothing bad about his email 17:28:40 I was just grumpy, I guess 17:28:49 anyhow, I need to pester him. He hasn't followed up. 17:29:22 yeah, it's hard to tell if he is really putting something together at all, or if it's appropriate 17:29:33 and since i don't know john, i can't judge 17:30:09 fair enough 17:30:20 I sent him a *bump* on my previous email 17:30:25 and forwarded that to steering@ 17:30:33 anything else about the June meeting? 17:31:23 wondering who we can hit up for sponsorship 17:31:35 hmm 17:31:48 for OpenGL, we should really hit a local game studio :) 17:31:53 strace has a talk on RH openshift 17:32:05 billf: yeah, and I'm interested in that 17:32:14 oh, I missread the previous lines 17:32:16 billf: but don't want two RedHatters back-to-back 17:33:23 I'd say the same about any company. Wouldn't want to IBMers back-to-back. Still, we have to be careful not to look like the "Triangle RedHat Fan Club, who meets at RedHat" 17:34:01 right, so we need a lenaro or ubuntu talk 17:35:04 gentoo :) 17:35:11 #topic wrap-up 17:35:22 I sent an email to steering@ to continue discussion of sponsors 17:35:27 and added it to next week's agenda 17:35:33 anything else we need to cover today? 17:35:48 talk to the chef about that soup 17:35:48 justis: you owe me receipts 17:35:56 i want to send people money 17:36:31 snyrk: I'll look for it 17:36:59 WIP: https://steering.trilug.org/wiki/index.php/Voting 17:38:32 sweeeet 17:38:38 @snyrk++ 17:39:03 * justis finally put his hat in the ring for http://trilug.org/wiki/Steering_Committee_2012-2013_Nominations#Nominations_for_the_2012-2013_Steering_Committee 17:39:42 nice 17:39:47 * justis raises the gavel to dismiss and looks around the room for closing statements 17:40:01 * snyrk stares at his toes 17:40:11 #endmeeting