02:00:23 #startmeeting 02:00:23 Meeting started Tue Oct 2 02:00:23 2012 UTC. The chair is billf. Information about MeetBot at http://wiki.debian.org/MeetBot. 02:00:24 Useful Commands: #action #agreed #help #info #idea #link #topic. 02:00:41 #topic Oct meeting 02:00:53 howdy 02:01:18 who is here ? coxn alpo jeremy ? 02:01:18 aw, shoot... "howdy" is already taken 02:02:40 4 of us 02:02:45 So I was going to ping Dennis Hunter from Red Hat to confirm next weeks meeting room 02:02:46 hey hey 02:02:59 wow, we are all here. welcome jeremyhwllc 02:03:08 howdy 02:03:53 head cold, you? 02:04:42 jeremyhwllc: can you get a 1 week reminder out via email this week ? 02:04:43 but enough about me; let's move it along 02:05:06 sure 02:05:58 coxn: feel better soon :) 02:06:14 justis: thanks. :) 02:06:34 #action jeremyhwllc will send out a 1 week reminder for the Oct meeting 02:06:34 what else do we need to cover for the 11th? 02:06:56 peak10 says they will have someone there, but not brenda 02:06:56 #action billf will email Dennis Hunter about hosting the meeting at Red Hat 02:07:13 that's great alpo ! 02:08:12 anything else ? (like coxn said) 02:08:47 drawing a blank here for some reason 02:09:09 #action alpo will coordinate peak10 sponsorship for Oct 02:09:29 nothing on our agenda 02:09:33 we can move on then 02:09:38 #topic Current Non-profit status ? 02:10:04 So where are we ? what is our status ? 02:12:31 crickets ?? 02:12:39 alpo: ping? 02:13:00 my memory is that we had to file some paperwork with the IRS to get re-instated 02:13:10 but I don't know what that paperwork is 02:13:23 sorry... got a call... i am back 02:13:46 we do need to file a form to apply for 501c3 02:13:55 i think that is a form 550 ? 02:14:05 I thought we were 501(c)3 02:14:14 there is a filing fee... something like $400 ? 02:14:20 without tax exemption status 02:14:26 we are a nonprofit nc corporation 02:14:33 oh 02:14:41 jeremyhwllc: once upon a time, but then we stopped filing our taxes like we should. Long story which we can catch you up on later 02:14:50 jeremyhwllc: 501c3 *is* tax-exempt status 02:15:23 I remember reading that 501(c)3 and tax exempt status were separate 02:15:31 and all of this ambiguity is one thing that makes me think $40 for membership in the NC nonprofit group is a good deal 02:15:46 I am completely ignorant of these matters - one aspect of the USA I have no experience in 02:15:51 to be clear, though, there are flavors of tax exemption other than 501c3 02:15:57 alpo: can you ping us on the list with the exact paperwork that needs to be filed? 02:15:58 billf: we are right there with you 02:16:22 and we can all agree on the list to the filing fee and whatever steps are necessary? 02:16:35 or do we need to meet in person to sign anything for this to go out? 02:16:49 i thought the status was on https://steering.trilug.org/wiki/index.php/LegalStatus 02:17:34 but i see it's just the options that we voted on a while back 02:18:12 and I thought we had agreed upon "Incorporated as a NC non-profit, reapply for 501(c)3 status" 02:18:23 we had 02:18:26 cool 02:18:30 my recollection as well 02:18:30 glad my memory is working 02:18:50 it is also documented on http://trilug.org/wiki/Legal_Status 02:18:53 with the vote 02:19:00 so we are at the "reapply for 501(c)3 status" 02:19:40 looks like it's form 1023, Application for Recognition of Exemption Under Section 501(c)(3) 02:19:57 do we want to go ahead and vote as a group via IRC on authorizing a filing fee? 02:20:32 wasn't there some volunteers who said they could help ? 02:20:55 yes 02:20:58 Mike Rulison? 02:21:04 is the filing fee $400 ? 02:21:14 fee is $400 - confirmed at IRS.gov 02:21:40 what other duties does it require of us ? bank account/tx filing/etc ? 02:22:32 the group has already voted, and I feel that we should act accordingl 02:22:45 I recommend we do a little research and plan to vote next week 02:22:50 yearly tax filing, a postcard 02:23:16 FAQ - http://www.irs.gov/Charities-&-Non-Profits/Frequently-Asked-Questions-about-Form-1023 02:23:37 I'm happy to vote tonight, or delay SC vote for two weeks 02:23:56 2 weeks fine with me 02:24:16 well I know that we're going to do this from the perspective of the larger group having voted 02:24:29 I was just saying give a simple approval to going ahead and spending the money now 02:24:40 in case somebody asks how that decision got made to spend $400 02:24:49 let's work on the 30-page application first 02:24:52 do we want help from Center for Nonprofits membership ? 02:25:44 coxn: I think we should provide transparency in that matter to the membership 02:26:07 I read something on their website that had amounts of expected donations to determine if 501c3 was needed 02:26:42 seems like under $25000 did not need to file 02:27:10 over $25000 then 501c3 recommended 02:27:10 jeremyhwllc: that probably presumes paid staff 02:27:25 jeremyhwllc: since we're all-volunteer that math doesn't quite work 02:27:26 that limit may have recently changed... there was a lot of chatter about getting back current 02:27:54 so a little more research is required... 02:28:12 besides which... we went through a long process as a larger group and came to the decision to pursue 501(c)(3) again 02:28:14 the $25K limit is based on annual revenues 02:28:29 and determines whether we file the postcard version of 990 or the full version 02:29:32 more FAQ - http://www.ncnonprofits.org/resources/how-start-501c3-nonprofit-north-carolina 02:30:00 when is the Center for Nonprofits renewal fee due ? 02:30:28 oh I misunderstood jeremyhwllc's question 02:30:28 it was in may... but they are offering a discount to get us back 02:30:51 can they actually help us ? 02:30:52 $70 normal fee, $40 now 02:30:52 I thought it was about whether going fro 501(c)(3) was appropriate given donations/revenues 02:31:05 but now I see it's about filing mechanism 02:31:11 okay anyway... proceeed 02:31:40 quick vote on Center for Nonprofits renewal.. yes/no 02:31:55 i vote yes 02:32:15 yes 02:32:46 as long as we use it - yes 02:33:47 alpo: that's majority, renew the Center for Nonprofits 02:34:08 #action alpo will renew the Center for Nonprofits membership for $40 02:35:04 this FAQ says to make sure we have a CPA familiar with nonprofit tax law and an attorney before filing 02:35:17 who will be able to look into the 501(c)3 forms ? do we want a sub-committee ? 02:36:34 I think we want the forms done and to approve them as a group 02:36:41 i can look over them... a lot of it seems very esoteric, like most tax forms 02:36:43 I'm not picky about how they get done 02:37:12 and I'm happy to cover some (reasonable) costs if we want some sort of professional to look them over 02:38:05 great ! anything else on this topic ? 02:38:05 normally I would not try to venture something like this without some professional advice 02:38:32 can we get that advice from the Center for Nonprofits ? 02:38:39 we should be able to 02:38:48 or a CPA 02:39:42 #topic Future Meeting Location 02:40:06 I just want to remind us all of this topic 02:40:32 what's the status with Adam Drew? 02:40:34 * alpo still likes the idea of migrating to a centennial campus classroom 02:40:50 adam moved to florida ?? 02:40:53 how soon would I need to secure a classroom? 02:40:56 I haven't had any recent contact with Adam Drew 02:41:00 ok 02:42:02 do we have a wikipage where you're tracking meeting location stuff, billf? 02:42:04 how do you feel about the semester to semester fluctuations with a university room ? 02:42:16 i am a little concerned about our multiple hand-offs, this close to the move 02:42:28 coxn: I have not created a wiki page yet - but we need one 02:42:28 ditto 02:42:41 summertime is difficult to find staff available 02:42:46 okay so wikipage -- steering wiki or public wiki? 02:43:01 public might be better... 02:43:08 public it is 02:43:29 do we have a public wiki that works ? 02:44:17 the good news is that there are lots of classrooms in EBII, so we should always be able to get one. We probably need to maintain relationships with at least 2 professors who like us and intend to help us out. 02:44:26 arg!! I don't know my OpenID URL... 02:44:50 I'm going to fix this up a bit: http://trilug.org/wiki/TriLUG_Meeting_Location 02:44:59 and stick a section at the bottom for future planning 02:46:11 the biotech bldg comes to mind 02:47:18 where the BarcampRDU was last year 02:47:33 (the wiki and website authentication behaviour is really annoying) 02:47:34 jeremyhwllc: the BTEC center was gracious to host us for BarcampRDU, but I don't consider them probable as a long-term ally. 02:47:52 We're far more likely to find long-term allies in CSC and ECE. 02:48:50 Dr Frank Mueller (CSC) lives in my neighboorhood -- I will send an email to him 02:49:01 right, I just remember a professor recommending we do something like that more often 02:49:09 he's the one who did the supercomputer made of out playstations 02:49:15 from BTEC 02:49:37 if we are going to collate email addresses, we also need a SC only wiki page 02:49:57 btw, I saw a poster for this in EBII: https://www.osadl.org/RTLWS-2012.rtlws-2012.0.html 02:50:11 the Real-Time Linux Conference is at UNC-CH, later this month 02:51:05 alpo: will you do the steering wikipage on new meeting location contact info? 02:51:13 I'll babysit the public one 02:51:29 roger 02:51:56 thanks coxn and alpo 02:53:03 I know one of the NCSU Trustees fairly well and I recall he worked with a committee that had something to do with all the buildings at NCSU. I will ping him this week 02:53:09 jeremyhwllc: what is your phone number (cell if you have one) 02:53:18 919 946 4048 02:53:25 https://steering.trilug.org/wiki/index.php/MeetingLocation 02:53:29 bear in mind... that this is publicly logged 02:53:44 nevermind. I guess I can purge your phone later 02:54:00 I emailed Barry Peddycord to ask which CSC faculty are our likely allies. Barry has been working the politics of that department for a while and is on good terms with much of the faculty. 02:54:03 I thought this irc log was private ? 02:54:05 * alpo would like this channel to NOT be publicly logged... we log minutes 02:54:20 the *meetings* are publicly logged 02:54:29 regular conversation in here is not 02:54:37 and we are in a meeting - sorry - my bad 02:54:40 meetbot does automatic minutes and full logs 02:54:45 no worries 02:54:53 proposed action to change that "full logs" feature 02:55:09 what's wrong with full logs of our meetings? 02:55:09 so everything betwen startmeeting and endmeeting is publicly logged 02:55:31 i would like to be able to discuss some things without having to craft them for posterity 02:55:34 ok, can I change the topic now ? 02:55:49 we are approaching 11om 02:56:22 I vote we move on and revisit meetbot functionality later 02:56:30 coxn: ++ 02:56:35 noted in my RTM account 02:56:51 and I'll purge the phone number from the full logs manually 02:56:52 #topic General Items 02:57:23 is there anything else that anyone wants to bring up at this stage ? 02:57:38 I will call my CPA this week for general advise on 501c3 stuff 02:58:25 nothing here 02:58:34 I would like TriLUG to buy a HD webcam for recording meetings on Google Hangouts and YouTube 02:59:11 how much is an HD webcam, and is there a good linux-compatible one? 02:59:19 Lets try mine before we buy one 02:59:33 @jeremyhwllc++ 02:59:42 I will bring it next meeting 02:59:56 nice ! 03:00:05 1.3 megapixel and works well with linux and hangouts 03:00:17 all I have is crappy low res webcams 03:01:05 shuld be able to rig it up with camera stand too 03:01:28 jeremyhwllc: have you tried it with google hangouts ? 03:01:39 I propose a meeting to work on the website at my place in January 03:01:47 can we be done and offload camera talk to elsewhere/later/postmeeting? 03:01:48 jeremyhwllc: ++ 03:01:51 yes I have used it with hangouts 03:02:07 +1 for meeting in January 03:02:45 jeremyhwllc: talk to your wife and pick a date and time, email the SC list 03:02:51 rgr 03:03:30 it's far enought out that we should be able make it work 03:03:39 OK, are we done ? 03:03:44 I think so 03:03:56 :-) 03:04:06 my sinuses say so 03:04:14 Great meeting guys - thanks for being here and contributing !! 03:04:22 #endmeeting